Obtain a Consular Report of Birth Abroad for Children

Citizenship

getting a consular report of birth abroad for your child

A Consular Report of Birth Abroad (CRBA) is an official document certifying acquisition of American citizenship for a child born outside of the United States.

Also known as Form FS-240, the document provides the same evidence of citizenship as a United States passport, a Certificate of Naturalization, or a Certificate of Citizenship.

A Consular Report of Birth Abroad of a U.S. citizen is only issued to a child who acquired U.S. citizenship at birth and who is generally under the age of 18 at the time of the application.

Procedure for Documenting a Birth Abroad

STEP
1
Gather Evidence

Start by collecting evidence of the child’s birth. You may also need to gather documents that prove the parent(s)’ U.S. citizenship, marriage (if applicable), and previous physical presence in the United States. (Learn more in Acquisition of Citizenship for Children.)

If the parents are unmarried and the father is a citizen and the mother a non-citizen, the consular officer usually requires that the father sign an affidavit saying that he is the child’s biological father and that he will support the child financially. Additional evidence such as divorce decrees from previous marriages or blood tests may also be required.

STEP
2
Contact Your Nearest U.S. Embassy or Consulate

The child’s parent or legal guardian should report his or her birth as soon as possible at the nearest U.S. embassy or consulate so that a Consular Report of Birth Abroad can be issued as an official record of the child’s claim to U.S. citizenship.

STEP
2
Prepare the Application

Apply for the Consular Report of Birth Abroad through the nearest U.S. embassy or consulate in the country where your child was born. Procedures for each embassy can vary. So check the embassy’s webpage for more specific instructions.

STEP
4
Receive the CRBA

Once the consular officer approves the application, the Consular Report of Birth Abroad (Form FS-240) can be issued. The child’s parents may choose to apply for a U.S. passport for the child at the same time that they apply for a CRBA.

The U.S. embassy or consulate will provide one original copy of an eligible child’s Consular Report of Birth Abroad. But you may replace, amend or request multiple copies of a CRBA at any time.

consular report of birth abroad sample

Parents of a child born abroad to a U.S. citizen or citizens should apply for a CRBA and/or a U.S. passport for the child as soon as possible. Failure to promptly document a child who meets the statutory requirements for acquiring U.S. citizenship at birth may cause problems for the parents and the child when attempting to establish the child’s U.S. citizenship and eligibility for the rights and benefits of U.S. citizenship, including entry into the United States. By law, U.S. citizens, including dual nationals, must use a U.S. passport to enter and leave the United States.

Not Eligible for a Consular Report of Birth Abroad

Children who acquired U.S. citizenship or U.S. nationality at birth in certain territories of the United States during relevant time periods are not eligible for a Consular Report of Birth Abroad. They are not eligible because such persons are not considered to have been born abroad. They are already American citizens or nationals.

Individuals born in Puerto Rico, U.S. Virgin Islands, American Samoa, Guam, Swains Island, The Panama Canal Zone (before October 1, 1979), The Commonwealth of the Northern Mariana Islands (after January 8, 1978, 8PM EST), and The Philippines (before July 4, 1946) may establish acquisition of U.S. citizenship or non-citizen nationality, based upon the applicable agreement or statute, by producing their birth certificate issued from the local Vital Records Office along with any other evidence required to establish acquisition.

For persons born in American Samoa and Swains Island, the easiest way to obtain American citizenship is to establish residence in the United States and file Form N-400, Application for Naturalization.

RECOMMENDED: How U.S. Nationals Apply for Citizenship

Obtaining Proof of U.S. Citizenship When Over 18

Individuals born abroad who acquired U.S. citizenship at birth but who are now over the age of 18 (and so not eligible for a CRBA) may apply for a Certificate of Citizenship to document U.S. citizenship using Form N-600, Application for Certificate of Citizenship. Alternatively, the individual may apply for a U.S. passport.

RECOMMENDED: Acquisition of Citizenship for Children Born Outside the United States

Replacing a Consular Report of Birth Abroad

The U.S. State Department stopped producing the Certificate of Report of Birth (DS-1350) in 2010. This was a similar document that remains valid. However, any replacements are now issued as Form FS-240. Only certain individuals may request a replacement FS-240:

  • Those listed on the birth record (if age 18 or older);
  • A parent (for minors under age 18) or legal guardian;
  • An authorized government agency; or
  • A person with written authorization from the individual listed on the birth record.

To request a Consular Report of Birth Abroad form (FS-240), you must submit the following items:

ITEM
1
Notarized Request Letter

Your notarized request must include all of the following information:

  • Full name of the individual at birth
  • Any adoptive names of the individual
  • Individual’s date and place of birth
  • Any available passport information (e.g. passport date of issuance, date of expiration, passport number)
  • Full names of parents or legal guardians
  • Serial number of the previous FS-240 (if known)
  • Signature of requester
  • Legal Guardian(s) Only: A certified court order granting guardianship
  • Requester’s mailing address
  • Requester’s contact number
ITEM
2
Copy of Requester’s Valid Photo ID

Examples of acceptable documents include:

  • State-issued driver’s license
  • Non-driver photo ID
  • Military ID
  • Passport
  • Veterans Affairs ID
  • Prison ID

If you don’t have any of these IDs, review Passport Vital Records IDs.

ITEM
3
Payment

Send a $50.00 check or money order made out to “U.S. Department of State.” Never mail cash. Additional copies are $50 each. Checks and money orders must be payable in U.S. dollars through a U.S. bank. Include complete mailing address on the check

Mail the request, copy of the photo ID, and payment to:

U.S. Department of State
Passport Vital Records Section
44132 Mercure Cir.
PO Box 1213
Sterling, VA  20166-1213

The U.S. State Department generally takes 4 to 8 weeks time to process your Consular Report of Birth Aboard. If you don’t provide all the items listed above, your request for the CRBA will be delayed.

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Note to Reader: This post was originally published on January 5, 2016, and has been modified with improvements.